Subject Access Requests in Practice, Community Q and A

Caine Glancy and Oluwagbenga Onojobi

In this follow up to our SARs session, Caine Glancy and Oluwagbenga Onojobi take questions and real scenarios from the Data Protection Made Easy community and work through them live. They look at property data in social housing, SARs linked to disrepair claims, how far to go with redactions and third party data in employment files, and what reasonable and proportionate looks like in practice. A practical listen for anyone handling SARs in housing, HR or as a DPO.

SARs Practical Advice For DPOs

Subject Access Requests in Practice, Community Q and A

After our first SARs session, we picked up the phone and asked our listeners what they struggle with most in real life. They shared questions, tricky scenarios and points of disagreement. In this follow up episode of the Data Protection Made Easy podcast, Caine Glancy and Oluwagbenga Onojobi work through those issues live with members of our community.

What we discussed

In this session we explore:

  • Where to draw the line on property information as personal data in social housing
  • How far to go when providing repair history and tenancy records
  • SARs linked to disrepair claims, when to push back and when to provide more to be helpful
  • Redacting staff names in emails and HR files, and what counts as excessive redaction
  • How different organisations approach employment SARs and grievances
  • Using the third party exemption to protect staff and witnesses
  • Applying a reasonable and proportionate search so you focus your effort where it matters most
  • The importance of documenting decisions and communicating clearly with data subjects

Listeners share how they handle these issues in housing and HR, which gives a rounded view of what is happening on the ground, not just what the legislation says.

Who this session is for

  • Data Protection Officers and privacy leads
  • SAR handlers and information governance teams
  • Housing providers dealing with disrepair and complaint driven SARs
  • HR professionals managing employment SARs and grievances

If you are trying to balance transparency with protecting third party rights, you will find this discussion especially useful.

Listen back and join the community

You can listen back to this episode now on Spotify and all major podcast platforms.

If you are not yet part of the Data Protection Made Easy community, complete our contact form and ask to join. Membership is free. You will receive a weekly invite to our live Friday sessions, access to visual materials, and ongoing support from over 1,500 like minded data protection practitioners.

Coming up next, GDPR Radio

This week our live Friday session is a GDPR Radio episode. Caine, Catarina and the team will be back to look at the latest news, enforcement action and real world challenges from across our community. If you would like to receive an invite, fill in our contact form and the team will add you to the mailing list.

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